Race Promoters

Junior Entry Fees Subsidized by Keen Wealth Management Group of Wells Fargo Advisors and KCA

August 11, 2013

The KCA is pleased to announce the 2013 $1,000 donation from the Keen Wealth Management Group of Wells Fargo Advisors has been matched with $1,000 from the KCA to promote junior racing.  For 2013 Cyclocross and 2014 Road Races, the KCA will subsidize race promoters who are members in good standing of the KCA, per the KCA Bylaws, $5.00 per junior entry in a junior (not category) race.  The payment will be made by the KCA within thirty days of the KCA Treasurer’s receipt of the number of junior entries in the race via either the Chief Referee Report or official results.  The KCA Board recognizes that, per USA Cycling, race entry fees are set in a free market at the discretion of the organizer.  However, it is the KCA Board’s hope that promoting clubs and race directors, in order to promote junior racing, will charge junior entry fees of $5.00 which will be paid by the racer.  The $5.00 paid by the KCA will result in an actual entry fee of $10.00. Further, per the KCA surcharge policy, the $1.00 surcharge is not assessed on entries with a fee of $10.00 or less.   Official race fliers will include a statement that junior entry fees are sponsored by the Keen Wealth Management Group of Wells Fargo Advisors and the KCA.

Obtaining a Race Permit

Event Permits may now be submitted online. Visit the USA Cycling web site and login. If you do not have an account for the USAC web site, go here and get signed up.

All forms and payment can be submitted via the web site. Notify Sherri Hahn after you have submitted your permit application so he can review and approve it.

If you would like to apply for an event permit the old fashioned way, the paper forms
can be downloaded at The USA Cycling web site from
the forms page. Mail the completed event Permit Application, USCF Competitive Event Permit Checklist , Additional Insured Application, and a copy of the race announcement to Sherri Hahn, PO Box 6402, St. Joseph MO, 645006-0402.

Permits should be submitted to the Permit Coordinator at least 45 days before the event.

Securing Officials for Races

As soon as possible after scheduling their race(s), Race Promoters must contact the Kansas Cycling Association’s Official’s Coordinator (the “OC”), to schedule the Chief Referee and other officials for their race(s).  The KCA Officials Coordinator is Amy Fear. she may be contacted via email at amyfear42@gmail.com

The Race Promoter must designate to the OC the Chief Referee he wishes to work his/her race.  Licensed officials must designate to the OC the races at which they wish to work, and in what capacity.  The OC will coordinate this information to schedule the officials to work each race.  In nearly all instances, the Race Promoter may designate to the OC which officials he wishes to serve at his race(s).  In limited situations, the KCA Board of Directors may assign the officials to work a race if certain officials need specific race experience in order to upgrade or other scheduling conflicts exist.  Every effort will be made between the Race Promoter, the OC, the officials and the KCA to adequately staff all races at least one month in advance of the race date.

Race Announcements

See the USCF Rule book, Section 1E for specific requirements for race announcements.

Please include the following on all race announcements:

  1. Held under USA Cycling Event Permit #_____
  2. All USAC rules apply
  3. USAC license required to ride USAC categories
  4. One-day USAC license available for $10
  5. Fees include $3.75 for USAC insurance and $2 for KCA Surcharge
  6. Race will be held rain or shine
  7. CPSC approved helmets must be worn by all participants while riding at any time during this event.

Advertise your race on the KCA Web site

Email a copy of your race announcement to Sherri Hahn shahnsj@aol.com for posting on the KCA web site.

More Information

The Northern California/Nevada Cycling Association has a great Promoters Page with good information on how to organize a bike race.

KCA Surcharge (Updated 11.21.15)

KCA Surcharge Policy. Promoters of races permitted through the KCA shall pay the KCA a surcharge of $2.00 per racer per day. Promoters shall pay only one surcharge on racers who race more than one race per day.  The surcharge must be remitted to the KCA within thirty days of the promoter’s receipt of a KCA invoice for the surcharge.  Effective January 1, 2013, the surcharge shall be waived for a) racers in a category for which the promoter charged an entry fee of $10.00 or less i.e. juniors and first time racers,  b) racers in a collegiate race, and c) hand cyclists.  The surcharge shall not be waived for racers who race free due to being a KBAR or KBCXR winner and racers who are comped by a promoter.   The funds the KCA collects through the surcharge are used to purchase and maintain race equipment; train, support and incentivize officials; promote state championship races; provide KBAR and KBCXR awards; and pay other expenses of managing the KCA. Promoters of races not permitted through the KCA who utilize KCA equipment for their races shall pay a KCA surcharge of the lesser of $2.00 per racer per day or $100.00 per race day. The above waivers to the surcharge shall not apply to these charges.