Race Promoters

Obtaining a Race Permit

Event Permits may now be submitted online. Visit the USA Cycling web site and login. If you do not have an account for the USAC web site, go here and get signed up.

All forms and payment can be submitted via the web site. Notify Sherri Hahn after you have submitted your permit application so he can review and approve it.

If you would like to apply for an event permit the old fashioned way, the paper forms
can be downloaded at The USA Cycling web site from
the forms page. Mail the completed event Permit Application, USCF Competitive Event Permit Checklist , Additional Insured Application, and a copy of the race announcement to Sherri Hahn, PO Box 6402, St. Joseph MO, 645006-0402.

Permits should
be submitted to the Permit Coordinator at least 45 days before the event.

Securing Officials for Races

As soon as possible after scheduling their race(s), Race Promoters must contact the Kansas Cycling Association’s Official’s Coordinator (the “OC”), to schedule the Chief Referee and other officials for their race(s).  The KCA Officials Coordinator is Art Berger. He may be contacted via phone at 913-406-1932 and via email at arthur@kcberger.com.

The Race Promoter must designate to the OC the Chief Referee he wishes to work his/her race.  Licensed officials must designate to the OC the races at which they wish to work, and in what capacity.  The OC will coordinate this information to schedule the officials to work each race.  In nearly all instances, the Race Promoter may designate to the OC which officials he wishes to serve at his race(s).  In limited situations, the KCA Board of Directors may assign the officials to work a race if certain officials need specific race experience in order to upgrade or other scheduling conflicts exist.  Every effort will be made between the Race Promoter, the OC, the officials and the KCA to adequately staff all races at least one month in advance of the race date.

Race Announcements

See the USCF Rule book, Section 1E for specific requirements for race announcements.

Please include the following on all race announcements:

  1. Held under USA Cycling Event Permit #_____
  2. All USAC rules apply
  3. USAC license required to ride USAC categories
  4. One-day USAC license available for $10
  5. Fees include $3 for USAC insurance and $1 for KCA Surcharge
  6. Race will be held rain or shine
  7. CPSC approved helmets must be worn by all participants while riding at any time during this event.

Advertise your race on the KCA Web site

Email a copy of your race announcement to Sherri Hahn shahnsj@aol.com for posting on the KCA web site.

More Information

The Northern California/Nevada Cycling Association has a great
Promoters Page with good
information on how to organize a bike race.