Race Promoters

Junior Entry Fees Subsidized by Keen Wealth Advisors

September 19, 2017

The KCA is pleased to announce the 2017 $2,500 donation from  Keen Wealth Advisors promote junior racing.  For the 2017 racing season, the KCA will use those funds to subsidize race directors who are members in good standing of the KCA (or MOBRA), $5.00 per junior entry in a junior (not category) race.  The payment will be made by the KCA within thirty days of the KCA Treasurer’s receipt of the number of junior entries in the race via either the Chief Referee Report or official results.  The KCA Board recognizes that, per USA Cycling, race entry fees are set in a free market at the discretion of the directors.  However, the $5.00 per junior racer subsidy will only be paid if race directors, in order to promote junior racing,  charge junior entry fees of $10.00 or less which will be paid by the racer.  The $5.00 paid by the KCA will result in an actual entry fee of $15.00 or less. Further, per the KCA surcharge policy, the $2.00 surcharge is not assessed on entries with a fee of $10.00 or less.   Official race fliers will include a statement that junior entry fees are sponsored by  Keen Wealth  Advisors and the KCA

Obtaining a Race Permit

Event Permits may now be submitted online. Visit the USA Cycling web site and login. If you do not have an account for the USAC web site, go here and get signed up.

All forms and payment can be submitted via the web site. Notify Sherri Hahn after you have submitted your permit application so he can review and approve it.

If you would like to apply for an event permit the old fashioned way, the paper forms
can be downloaded at The USA Cycling web site from
the forms page. Mail the completed event Permit Application, USCF Competitive Event Permit Checklist , Additional Insured Application, and a copy of the race announcement to Sherri Hahn, 4545 Wornall Road, Kansas City, MO  64111.

Permits should be submitted to the Permit Coordinator at least 45 days before the event.

Securing Officials for Races

As soon as possible after scheduling their race(s), Race Promoters must contact the Kansas Cycling Association’s Official’s Coordinator (the “OC”), to schedule the Chief Referee and other officials for their race(s).  The KCA Officials Coordinator is Amy Fear. she may be contacted via email at amyfear42@gmail.com

The Race Promoter must designate to the OC the Chief Referee he wishes to work his/her race.  Licensed officials must designate to the OC the races at which they wish to work, and in what capacity.  The OC will coordinate this information to schedule the officials to work each race.  In nearly all instances, the Race Promoter may designate to the OC which officials he wishes to serve at his race(s).  In limited situations, the KCA Board of Directors may assign the officials to work a race if certain officials need specific race experience in order to upgrade or other scheduling conflicts exist.  Every effort will be made between the Race Promoter, the OC, the officials and the KCA to adequately staff all races at least one month in advance of the race date.

Race Announcements

See the USCF Rule book, Section 1E for specific requirements for race announcements.

Please include the following on all race announcements:

  1. Held under USA Cycling Event Permit #_____
  2. All USAC rules apply
  3. USAC license required to ride USAC categories
  4. One-day USAC license available for $10
  5. Fees include $3.75 for USAC insurance and $2 for KCA Surcharge
  6. Race will be held rain or shine
  7. CPSC approved helmets must be worn by all participants while riding at any time during this event.

Advertise your race on the KCA Web site

Email a copy of your race announcement to Sherri Hahn shahnsj@aol.com for posting on the KCA web site.

More Information

The Northern California/Nevada Cycling Association has a great Promoters Page with good information on how to organize a bike race.

KCA Surcharge (Updated 02.04.18)

KCA Surcharge Policy. Promoters of races permitted through the KCA shall pay the KCA a surcharge of $2.00 per racer per day. Promoters shall pay only one surcharge on racers who race more than one race per day.  Races that include two types of races in same day (for example, time trial in the morning and criterium in the afternoon) are only charged a surcharge on the first race of the day. The surcharge must be remitted to the KCA within thirty days of the promoter’s receipt of a KCA invoice for the surcharge.  The surcharge shall be waived for a) racers in a category for which the promoter charged an entry fee of $10.00 or less i.e. juniors and first time racers, b) racers in a collegiate race, and c) hand cyclists.  The surcharge shall not be waived for racers who race free due to being a KBAR or KBCXR winner and racers who are comped by a promoter.   The funds the KCA collects through the surcharge are used to purchase and maintain race equipment; train, support and incentivize officials; promote state championship races; provide KBAR and KBCXR awards; and pay other expenses of managing the KCA. Promoters of races not permitted through the KCA who utilize KCA equipment for their races shall pay a KCA surcharge of $1.25 per racer per day.